Event Rentals

Dodge Nature Center values responsible care for the environment. We work to divert as much waste from landfills as possible. This means that rentals must use reusable, compostable or recyclable materials for their events whenever possible. We require rentals to use reusable/washable dinnerware, cutlery, and glassware, or compostable dishware for all events. Any table coverings you choose to bring in should be reusable.

When decorating, the use of reusable décor is encouraged. Dodge will provide recycling and compost bins, as well as a landfill waste bin, for your event. Instructions for proper sorting of waste will be posted on or near the bins. It is your responsibility to ensure all event guests understand how to properly dispose of their waste. Any waste stream contamination will result in a $500 fine.

Dodge is happy to provide you with a list of caterers and restaurants that we know can provide zero-waste food options. We are willing to work with caterers and food vendors outside of that list, provided they can comply with our zero-waste policy and are approved by the Rental Coordinator in advance of your event. You are welcome to self-cater your event at Dodge, but the zero-waste policy still applies, and access to the kitchen is restricted to the rental timeframe listed on your contract. If you plan to bring in crock pots, please note that our electrical systems are unable to handle more than one on each circuit.

Alcohol is strictly prohibited on Dodge property when students are present for educational programs (8 a.m.–4 p.m., Monday–Friday). If alcohol is to be sold, a caterer with the appropriate liquor license/permit and liability insurance is required and must be submitted to Dodge prior to the event. If more than 50 guests will be present at your event and any alcohol is being served you are required to hire a licensed bartender, regardless of alcohol type or if it is an open bar. If alcoholic beverages are not being sold and your event is fewer than 50 people you are limited to serving wine, beer, or champagne only (absolutely no exceptions) and must have a designated alcohol monitor throughout the duration of your event. Alcohol may not be consumed by anyone under the legal age of 21. Food must be served in conjunction with alcohol. All alcohol service must end at least half an hour prior to the end of the event and no later than 11:00 p.m.

Dodge is a tobacco- and smoke-free environment. As an educational facility and nature center, it is imperative that no use of tobacco outside of ceremonial purposes—which requires approval in advance—occurs on our premises as it is harmful for our animals and ecosystem and against our values as an educational center. All forms of tobacco use are strictly prohibited, including but not limited to cigarettes, cigars, e-cigarettes, vaporizers, etc. You will be fined for any damage and/or cleanup resulting from any tobacco use occurring during your event.

Cancellations made:
– 270 days+ prior to the date of use will incur no charges and will be refunded 100% of the total rate
– 150–269 days prior to the date of use will be charged 25% of the total rate
– 149–30 days prior to the date of use will be charged 50% of the total rate
– Less than 30 days from the date of use are non-refundable

No refunds will be given for reasons including but not limited to: weather conditions, condition of grounds, or forced cancellation due to failure to follow the terms and conditions in Dodge Nature Center’s rental contract.

A refund of fees will be given in the unlikely event that Dodge Nature Center is officially closed due to life-threatening weather, a declared state of emergency, unsafe environmental or health conditions, and/or interruption of utility services. In such an event, the renter agrees that Dodge shall have no responsibility for anything the renter may suffer or incur due to such a cancellation.

Dodge Nature Center offers complimentary parking in three lots on the Main Property:
– 50 parking spots in the parking lot at 1701 Charlton Street (Farm Entrance; closest to the facility rental buildings)
– 40 parking spots in the Dodge Nature Preschool parking lot at 1715 Charlton Street
– 24 parking spots in the parking lot at 365 Marie Avenue W (Main Office Entrance)

Please be aware that all parking spots may not be available for your event. The parking lots are open for public use and Dodge cannot reserve parking. If you have a large number of guests additional parking may be available; please contact Dodge to discuss your options.

Guests and equipment may be dropped off in front of the Olivia Irvine Dodge Library and History Center and the Education Building, but no vehicles are allowed to park in front of these buildings due to fire lanes. Any vehicles left unattended in front of the buildings will be subject to towing at the owners expense.